Finance at a glance
How quotes, invoices, incoming receipts, bank, journal and the handover to your tax advisor fit together, and the order in which to set them up.
The Accounting menu item (the module is called Finance) accompanies the path from quote to the handover to your tax advisor. Leadmode prepares and matches. Closing, balance sheet and tax return stay with your tax advisor, and Leadmode does not replace tax or legal advice.
This area is a module of its own. What you see and may do depends on your permissions. For an overview, see Roles and permissions.
The path at a glance
On the left in Accounting, the areas are in four groups: Sales (Documents, Recurring invoices, Dunning, Billing customers, Products, Templates), Purchasing (Inbox, Suppliers, Subscriptions, Expenses), Accounting (Bank, Journal, Reports, Datev & closing) and More (Service settlement, Export & archive).
| Stage | What happens | Page |
|---|---|---|
| Quote and order | You make a quote, the customer accepts, and an order results | Quotes, Orders |
| Invoice | You issue and send as PDF or e-invoice; recurring invoices run as a billing schedule | Invoices, Recurring invoices |
| Payment and dunning | Payments are recorded; if payment is late, you send a reminder, optionally with interest and fees | Payment reminders, Late-payment interest and dunning fees |
| Incoming | Your suppliers’ invoices are captured, reviewed and approved; employees submit expenses | Incoming receipts, Expenses |
| Recurring costs | Subscriptions create documents when they fall due | Subscriptions |
| Bank | Bank statements are imported and transactions are matched to your documents | Bank |
| Journal | Every invoice, payment and approval creates an unchangeable entry | Journal |
| Reports | Profit, totals and balances, open items, VAT | Reports |
| Handover | Lock months, export the posting batch for Datev | Periods and closing, Datev export |
What Leadmode does by itself, and what it never does
- Entries arise from events: when you issue an invoice, record a payment or approve an incoming receipt. You never post anything twice by hand.
- Suggestions never post. This applies to bank matching, to the AI suggestion for a receipt and to subscriptions. Posting only happens once a person with the right permission confirms.
- Posted entries are not deleted. A correction is a reversal entry, and the history stays.
- Locked months are blocked until someone reopens them and gives a reason.
Set up in this order
- Fill in the billing data so that invoices are complete. Also set up Customers and products and the design of your documents.
- Set up bookkeeping: chart of accounts, fiscal year, VAT, booking start.
- Check Accounts and mapping. A template for SKR03 or SKR04 creates the accounts.
- Create a bank account and import the first statement (Bank).
- Assign permissions: who may submit, approve, post and close.
As a basis for the conversation with your tax advisor, there is a template for the procedure documentation.
Automate
Finance events can be reported to other systems via outgoing webhooks. An AI can prepare, check and analyse via the AI interface; it only posts on your explicit instruction and only with your permissions.