Accounts and mapping
Create the chart of accounts, maintain tax keys and define which accounts invoices and payments are posted to.
Here you define which accounts your bookkeeping knows and which account outgoing invoices and payments are posted to. You can find the page under Settings → Organization → Accounts and mapping. You set the chart of accounts and number of digits beforehand under Set up bookkeeping.
Whoever has ‘Accounting: View’ may view the page. Whoever has ‘Set up accounting’ may change it (organisation admins always).
Leadmode does not replace tax or legal advice. The templates supplied are a suggestion for everyday use and not a complete chart of accounts. They have been checked against the DATEV charts of accounts (SKR 04 in the 2023 edition). Check them with your tax advisor, especially the revenue accounts for reverse charge, services to EU customers and third countries.
Chart of accounts
- Apply template: For SKR03 and SKR04, one click creates the accounts needed in everyday use, tax keys and a suitable mapping. Accounts that already exist are left untouched. With more than four digits, the numbers are padded with zeros (8400 becomes 84000).
- Own chart of accounts: Create accounts one by one or paste a list that you get from your tax advisor. One line per account:
Nummer;Bezeichnung;Typ. The type is optional. - Type: Revenue, Expense, Receivable, Payable, Bank, Cash, Output VAT, Input VAT, Drawings and capital or Other. The type determines where an account is available to choose from.
- Block instead of delete: Accounts are not deleted, so that old entries remain traceable. The account number cannot be changed. An account that is still mapped cannot be blocked.
As soon as accounts exist, the chart of accounts and number of digits are locked in the bookkeeping settings.
Mapping for outgoing
For every invoice, Leadmode needs a receivables account, for every tax case a revenue account and for every payment method a payment account. In addition there are accounts for cash discounts granted and for bad debts. The page shows what is still missing for posting and what is only recommended.
For incoming receipts, the payables account is added. You choose expense accounts when capturing each receipt; the supplier can bring a default account and an input VAT key. Whoever applies the template again after the update gets the payables account added.
Tax keys
Every tax case has a tax key with the account to which the VAT is posted. The Datev key belongs to the later export to your tax advisor and may be left empty.