Reports
Income and expenses, totals and balances, open items, tax figures and profit by project and customer, calculated from the journal.
Under Accounting → Reports, Leadmode evaluates your journal, your invoices and your incoming receipts. Everything is read-only. Nothing is posted or changed here, and nothing is transmitted to the tax office.
Leadmode prepares figures and does not replace tax or legal advice. All mappings, especially to the figures of the VAT return, are a suggestion that your tax advisor confirms.
Whoever has ‘Accounting: View’ may view. Whoever has ‘Closing and export’ may use the CSV export; every export appears in the audit log. Only whoever has the ‘Compensation’ permission sees employee compensation. Organisation admins may do everything.
Filters
Period, project and currency apply to income and expenses, totals and balances, and profit. Without a period, Leadmode shows the current fiscal year from your settings. ‘No project’ shows entries that are not assigned to any project. Currencies are never mixed; if there are entries in several currencies, you choose one.
The page changes by itself as soon as something is posted, paid or a receipt is approved. You do not have to reload.
Income and expenses
Which view applies, you set under Settings → Bookkeeping (cash-basis income and expense statement or full accounting). Here you can switch it for the display.
| View | What counts | When |
|---|---|---|
| By invoice and receipt | Revenue and expense accounts from the journal, net | with the booking date of the invoice or receipt |
| By payment | amounts actually received and paid | with the payment date |
With ‘By payment’, Leadmode distributes each payment in proportion to the posted invoice or receipt lines across their revenue and expense accounts (to the exact cent, no cent is lost) and calculates out the tax share. Cash discounts, write-offs and offset down payments are not cash movements and do not count there. Cash movements on private or other accounts, and payments on invoices that fall before the booking start, appear as a separate note below.
Amounts are shown net; the VAT and input VAT contained are shown next to them. A monthly trend is included as well.
Totals and balances
Per account: opening balance, debit, credit and balance (S = debit, H = credit), plus totals per account type. The sum check verifies that the sum of all debit amounts equals the sum of all credit amounts. The opening balance is the movement in the journal before the period. There is no balance carried forward from an opening balance sheet; your tax advisor does that.
Open items
Debtors are open outgoing invoices, creditors approved incoming receipts less the payments. You choose an As-of date (default: today). The ageing scale: not due, 1 to 30, 31 to 60, 61 to 90 and over 90 days overdue. Items are grouped by customer or supplier; a click shows the individual invoices or receipts. Invoices without an assigned billing customer appear with the invoice’s recipient.
The open amount of an invoice is the same as in the overview and in dunning. Leadmode also compares the total with the receivables and payables accounts in the journal. A difference arises, for example, with invoices before the booking start; it is shown, not hidden. Supplier credit notes reduce the open total.
Taxes
The Taxes tab shows the figures of the advance VAT return, the annual VAT return and the Anlage EÜR for transfer to ELSTER, with PDF and CSV. Details are under Tax figures.
Profit by project and customer
Per project (as cost centre): revenue minus expense from the journal, in the chosen view. Entries without a project appear under ‘No project’. Per customer, the revenue of the customer’s invoices counts; a project’s expense is distributed across the customers with revenue in that project in proportion to their revenue. Expense without a project and revenue without a billing customer appear under ‘No billing customer’. The total agrees with ‘Income and expenses’.
Compensation (preview)
Whoever has the ‘Compensation’ permission can show employee compensation below: the preview from the compensation rules (current billing period as of the cut-off date) and, next to it, the service settlement to the client. The two are shown separately. Compensation is not posted in the journal and is not part of the posted profit. The service settlement is revenue as soon as its invoice is issued; until then it is not yet in the profit.
CSV export
‘Income and expenses’ and ‘Totals and balances’ can be exported as CSV with the chosen filters (semicolon, UTF-8, decimal comma). On export, the totals and balances list is limited to 20,000 accounts and ‘Income and expenses’ to 100,000 lines; otherwise narrow the period.