Journal

Under Accounting → Journal you see all entries that arise from your invoices and payments. Each line has a date, an account (debit), an offset account (credit), the gross amount, the tax contained in it and the project as cost centre. This is the same structure that your tax advisor expects in the posting batch.

When posting happensCopy link to heading

You do not have to post anything. Entries arise by themselves as soon as bookkeeping is running, that is, once a booking start has been set:

• Issue an invoice: Receivable to revenue and output VAT. If an invoice mixes tax rates, one line is created per tax rate. All tax cases are covered: 19 %, 7 %, small business, tax-exempt, reverse charge, intra-Community, export and not taxable domestically.
• Issue an invoice correction: the same accounts in the opposite direction.
• Final invoice with down payment: The final invoice posts the full amount, and an additional entry takes out again the already posted, paid share of the down payment. This way the revenue agrees with the total order.
• Record a payment or refund: to the payment account of the payment method (bank, cash, other) and the receivables account.
• Cash discount and write-off: reduce receivable, revenue and output VAT in proportion to the invoice’s tax rates.
• Approve an incoming receipt: Expense and input VAT to payable, with the project as cost centre. Payments on receipts run from the payable to the payment account (see Incoming receipts).
• Book a bank transaction directly without a document: Offset account to bank (money out) or bank to offset account (money in), optionally with tax (see Bank). The posting text contains only the date of the transaction.
• Reversal entry for a payment: mirrors the original entry on the date of the reversal entry.

Posting takes place in the same action as issuing or recording. If posting does not succeed, nothing is issued or recorded either, and you see the reason: an account is missing in the mapping, an account is blocked or the month is locked. Documents before the booking start remain outside.

Leadmode posts invoices in a foreign currency in their own currency. Amounts in different currencies are never mixed.

Posted entries stayCopy link to heading

An entry can be neither changed nor deleted, not even by organisation admins. You correct a mistake with a reversal entry: for payments, you record the reversal entry in the document; for invoices, you issue an invoice correction. The reversal entry points to the original entry; in the detail you see both.

An account that has already been posted to keeps its number and account type. The chart of accounts, number of digits and fiscal year can no longer be changed after the first entry. The booking start must not move past the first entry.

View the journalCopy link to heading

Filter by period, account, project and origin, or search in the posting text (for example for a document number). A click on a line opens the entry with all lines of the transaction, the tax key, the project and the reversal entries. From there you get to the document.

New entries appear immediately, without your having to reload the page.

With Export as CSV you download the filtered list as a table (semicolon, UTF-8, amounts with a comma), for example for queries from your tax advisor. The export belongs to the ‘Closing and export’ permission. In every document, the Entries section shows what arose from it in the journal.

Catch-up postingCopy link to heading

If you have invoices or payments that arose before bookkeeping was set up, a note appears at the top with Review catch-up posting. It takes into account everything from the booking start that is not yet in the journal.

1. You see a preview of every single entry.
2. Items that cannot be posted are marked, with the reason: for example a locked month or a missing account mapping. Fix that and open the preview again.
3. Run entries posts exactly the list you saw. If something has changed in the meantime, Leadmode asks for a new preview.

The catch-up posting can be repeated. What is already posted is never posted twice. Lines posted later are marked in the journal as ‘Posted later’.

Import legacy journalCopy link to heading

If you switch to Leadmode in the middle of the year, you import the journal of your previous program in the journal with Import legacy journal. The lines enter the journal unchanged with their source ID (origin ‘Taken over from old journal’); nothing is recalculated.

1. Set the Booking start to the beginning of the imported period, because nothing is posted before it. Locked months accept nothing.
2. Upload a CSV with the columns source ID, date, debit, credit and amount; optionally posting text, document number, type (invoice, payment, other), tax key, tax, tax account, tax side and ‘Reversal of’. If you have them, enter the line count and the sum of amounts from the source journal: if they differ, nothing is imported.
3. The Preview writes nothing. For each line it shows ‘Ready’, ‘Already imported’ or ‘On hold’ with the reason: unknown account, unknown tax key, invoice or payment does not exist in Leadmode, date before the booking start, duplicate source ID, reversal without an original.
4. Accept writes exactly the ready lines. Lines on hold stay where they are; repeating creates nothing twice.

So that nothing is posted twice: a line of the type invoice or payment (with document number) covers the corresponding transaction in Leadmode. The catch-up posting and every posting of your own skip it; conversely, a transaction that Leadmode has already posted itself is not imported again. A payment line needs an existing payment with the same date and amount on the invoice. A reversal (reversal entry) refers to the source ID of the original line and mirrors it exactly.

For questions about the check, the status of the source (also via AI: migration_journal_status) shows lines, total, period, reversal entries, invoices, payments and covered transactions. The journal remains unchangeable; a correction is a reversal entry.