Set up bookkeeping
Define your organisation’s chart of accounts, fiscal year, VAT and tax advisor details.
Leadmode prepares your bookkeeping: it collects documents, matches payments and hands the data over cleanly to your tax advisor. Closing, balance sheet and tax return stay with your tax advisor. You can find the settings under Settings → Organization → Bookkeeping.
People with the ‘Accounting: View’ permission can see the page. Whoever has the ‘Set up accounting’ permission can change it (organisation admins always have it). For more, see Roles and permissions.
Leadmode does not replace tax or legal advice. Which settings are right for your legal form and tax situation is something you clarify with your tax advisor.
What you set
- Chart of accounts: SKR03 or SKR04 as a template, or your own chart of accounts without a template. Ask your tax advisor which one they use.
- Digits of general ledger accounts: 4 to 8, as with Datev. Personal accounts have one digit more.
- Fiscal year: the month in which it begins. Usually January.
- Booking starts on: the date from which Leadmode posts. Documents before it stay outside.
- Profit determination: cash-basis income and expense statement (EÜR) or full accounting.
- VAT: VAT on invoiced amounts, VAT on payments received, or no VAT (for example small business), plus the frequency of the VAT return.
- Consultant number and client number: appear later in the header of the Datev export. You get them from your tax advisor.
Retention
The statutory minimum periods are preset (8 years for accounting records, 6 years for business letters). You can extend them but not shorten them. As a business, you are responsible for the completeness, retention and accuracy of your books; Leadmode provides the technology for it.
Changes
Every change is saved as a new version. Saving can be traced through a history. If two people change the page at the same time, a note appears and your entries are kept.