Send for signature
Have contracts confirmed simply or signed with an advanced signature.
In the contract, choose Send for signature.
Choose the level: Simple confirmation or AES.
Set the signatories: the counterparty (external, by link) and, if needed, your organisation (internal, choosing the employees). Each has a role, for example Client. If you wish, they sign one after another.
Set the expiry in days and the reminders, write a message and, for AES, optionally assign an Access word per signatory. Share the word by a second route, for example by phone.
The invitations go out from the sender's mailbox. For this you need a connected mailbox, the email footer and your name in your profile. If an invitation cannot be sent, you copy the personal link and share it another way.
How the counterparty signs
They open the link, read the document and, for AES, enter the access word. Then they request a one-time code, which they receive by email. With the code, name, signature (drawn or typed) and consent they sign. They can also decline and give a reason.
After the last signature
- The signed complete document contains the original, the signature log and the evidence. All signatories receive it by email.
- The contract is set to Signed, with the closing date and the indication whether it was confirmed or signed with AES.
- The log shows every step with a timestamp. A seal of the platform secures the evidence, and the document's hash makes any change visible.
The AES is an advanced, not a qualified, electronic signature. It does not replace a statutory written form.
Employee contracts and quotes
When providing an employee contract, you choose Sign (AES) instead of ‘Confirm’, with countersignature if you wish. For the online acceptance of a quote, you switch on Acceptance with signature (AES). For this, the document needs an email address for the recipient.