Appearance and signature
Footer, colours and signature that every email from Leadmode receives.
You find the settings under Settings → Email → Appearance and signature. Everyone sees a preview. Only people with the permission ‘Shared mailboxes and email design’ (admins) edit the footer and colours.
Signature
Every email ends with ‘Kind regards’ and your name. The name comes from your profile. If it is missing, no emails can be sent. In replies, the project role and a callback number are added under certain conditions; Leadmode only sets these if they are clear, otherwise a note appears in the composer.
With Edit signature you create your own signature, for example your existing one from your email program: copy and paste it, the formatting is kept. The editor supports bold, italic, underline, font size and colour, alignment, links and images via an https:// address; with HTML source you edit or paste HTML directly. Leadmode cleans the signature when saving (no scripts, at most 20 KB). Your own signature replaces the closing, name, role and callback number in all your emails; a project's sender lines and the footer still appear below it. Use automatic signature removes it again.
Footer (admins)
The footer appears under every email. Without an address, Leadmode cannot send emails. Create it first, before the team uses mailboxes. A badge shows ‘Saved’ or ‘Missing’.
| Field | Note |
|---|---|
| Address | Mandatory; multi-line, a pasted address block keeps its lines |
| Legal form, representation, register, tax number | Optional, where applicable |
| Legal notice link, privacy link, terms link | Optional, address with https:// |
Click Save footer. Which details are legally required is your decision; Leadmode only inserts what you enter.
Colours (admins)
Under ‘2. Colors’ you choose a preset or change four colours by clicking the swatch: background, surface, text, accent (links, line). If the contrast between text and surface is too low, Leadmode warns you. Save design applies the change, Discard reverts it. You change the logo under Settings → Appearance → Design.
The preview on the right shows a sample email with design, signature and footer.
Sender per project
Each project can have its own sender identity, for example when you write on behalf of your clients. You find it in the project under Email sender (Communication group) and under Settings → Email → Email per project.
- Identity: an organization mailbox as sender, display name, sender block (up to four lines under the name), reply address and its own footer. Without an entry the organization applies.
- Logo: upload your own logo for the project's emails (PNG, JPEG or WebP; Leadmode resizes larger files automatically), set its size or reset it. Without its own logo the organization's applies.
- Where does the identity apply? There is one switch per sending route: Lead and reply emails (default: on), Email campaigns and Appointment emails (default: off). If a route is off, the organization applies there. A fixed project mailbox always applies.
- Send only via the project mailbox: With this switch, emails to the project's leads go only through the project mailbox chosen above, not through the account of the person writing. If no mailbox is chosen, nothing is sent; the preview points this out. Replies to emails are not affected; they always go through the mailbox of the original email.
- In the reply editor you see whether the project's or the organization's identity applies and where the logo comes from.
- People with the permission “Shared mailboxes and mail design” can change this; the project lead can also change display name and sender block. Reports have their own settings, see Reports.
- Through the AI interface (MCP) you have
mail_get_project_identity,mail_set_project_identity,mail_set_project_scopes,mail_set_project_logo_sizeandmail_remove_project_logo. Uploading a logo only works in the app.